Setup and Removal

Description	Making sure everything is set for EFDD and cleaned up afterwards
Number of volunteers	2 - 8 (dependent on time)
Manager Volunteers	Tom Eugelink
Report at	The orga team, wherever they are, at your designated time

If you have any questions, don’t hesitate to reach out to the Manager or the orga members specified per the task below. Thank you for your support in making this Festival possible!

What to do during setup?

Outside - coordination by Remy

• Banners at entrance
• Parking directions

Tournament desk - coordination by Berit

• Place podium at the right location
• Install PCs and similar equipment
• Store material from orga
• First-aid kit should be placed on the side, with instructions for shifts.

Entry/info desk - coordination by Kim

• Install desk near the entrance, with signs
• Two laptops for check-in and blind dating
• Paper guest lists
• Blind date bands
• Wristbands
• Starting numbers
• Cleaning materials for cleaning shifts + instruction
• Hand alcohol in toilets
• Place instructions for all volunteering shifts, incl phonenumbers, in the right locations

Dining hall - coordination by Remy

• Cover floor with floor protection material
• Place furniture in accordance with map

Buffet hall and bar - coordination by Kim

• Place furniture and Kitchen equipment, according to the map
• Install bar in dance hall (incl garbage disposal)
• Place groceries in the right places
• Prepare snack-table
• Install signs at the right places

Dance hall - coordination by Remy

• Light & Sound installation by Mark and Richard
• Install beamer and live timetable
• Place furniture according to map

Decoration - coordination by Berit

• Table cloths
• Dinosaurs
• Banners
• More dinosaurs
• Balloon arch
• Etcetera

What to do during removal?

We aim to reuse as many materials as possible! This means that plastic tablecloths can be cleaned with a cloth, and once dry, folded for storage. Additionally, all the small dinosaurs, signs, and other items will be packed away in crates for use next year.

In short: don’t just throw anything away!

Sunday late afternoon

The furniture in the buffet hall can be cleaned, folded, and stacked for pick-up on Monday morning. This also accounts for about 50-70% of the tables and benches in the dining hall, as we won’t be eating there anymore, but would want to hang out there during the party.

All other materials for the meals (e.g. sink, fridge) can be cleaned and put aside for pick-up. We will make one big table with food leftovers, so people can take some along if they want to. The tournament desk can be dismantled and all materials can be stored for next year.

All decoration, the bar, the info desk, etc. will remain intact… Because we still have a party tonight!

This shift is a two-hour shift with eight people. We’ll just see what we can do in that time, to reduce the amount of work on Monday

Monday morning

All materials have to be cleaned to either be put away for next year or to be picked up by the rental companies. They have to be folded if applicable, collected at a central location, and carried out. This includes:

• Kitchen equipment
• Furniture
• Light & Sound equipment

All decorations and reusable items can be cleaned and put away for reuse next year.

The garbage should be collected at central locations, in accordance with the owners of CanDance (Hanneke and Ron).

There will be four volunteers and the orga members to complete this job.