Registration

REGISTRATION CLOSED

As November 10th, 2024, the registration for the EFDD is closed. Those on the waiting list will be contacted if a spot becomes available and a suitable hotel room is available.

If you're a Dancing Dino, you’ve probably already stomped through a few ETDS events. You've mingled with every team, proving that any dancer could be your fellow dino-buddy! So, at the EFDD, forget about teams and team captains. You’re a seasoned Dino, perfectly capable of handling your own registration. Just make sure you meet the criteria:

Criteria

• You have joined ETDS events before
• You are a former student dancer
• You are 25 years or older
• You agree to volunteer a bit and help us make this event happen
• You are awesome

If you don't tick all those boxes, but you still think you belong at the EFDD: Please contact the organization before registering. Usually, we will stick to the criteria, though. We totally get it if that disappoints you. The thing is, it's tough for us to predict how many true Dinos who meet the requirements will sign up. But here’s our plan: You're letting us know you're interested in joining the EFDD via this form. We'll add you to our list of super-enthusiastic Dinos. And we'll get in touch if we end up with extra space, so you’ll be the first to know if there is a registration option for you after all!

We have space for 225 dinosaurs this weekend. We’ll be allocating these spots through two lottery rounds: one on October 1st and another on November 10th. Be sure to register before these deadlines!

If you subscribe, you agree with all our policies and regulations published on this website, including the registration and lottery policy, the code of conduct, and the privacy statement.

Registration form

Registration and lottery policy

This policy will inform you of anything you need to know to sign up as a participant for the EFDD. Please read this page carefully, in order to make sure you know which rules apply.

General

• The participant meets the criteria for the EFDD as stated on this website, or has discussed with the EFDD organizing committee.
• The EFDD organizing committee reserves the right to diverge from any policies in individual cases if conflict should arise.
• If a participant does not follow the conditions stated, the EFDD organizing committee reserves the right to deny this participant access to the event, even after it has started.

Procedure

• You will register yourself via the website and fill in all fields in the registration form truthfully.
• You can edit your registration until the day before the raffle.

Lottery

Registration does not guarantee admission to the event, due to the lottery system.

A total of 225 spots are available. Those will be assigned in the two lottery rounds, of which the first one will distribute most spots. There will be small subsequent drawings in case of non-confirmed spots or cancellations.

Lottery deadlines

1st Raffle: 1st of October 2024
2nd Raffle: 10th of November 2024

We draw participants from the list of registered Dinos at the lottery deadlines (Oct 1st and Nov 10th). So, make sure you have fully registered yourself before this date.

It is not allowed to participate under someone else’s name. All participants will be asked to identify themselves.

If a participant on the waiting list isn’t available for the EFDD anymore they are required to remove their registration.

Participation fee

If you are selected by the lottery, you will receive payment information and must immediately pay (€85,-) to confirm your spot.

The payment deadline is always 10 days after a participant has been selected: If you fail to meet this deadline, your registration is canceled and the spot will be made available at the next drawing.

In case of late lottery rounds:
If the EFDD takes place before the payment deadline is met, the participation fee needs to be paid before the start of the EFDD.

The €85 fee includes:

• Three parties (Friday, Saturday, Sunday evening)
• Participation in all workshops
• Participation in two competitions
• A snack on Friday evening
• Breakfast and lunch on Saturday and Sunday
• Dinner on Saturday evening
• A lot of fun!

Restitution/refund

No restitution of participation fees or hotel fees will be given after the payment deadline. In case of urgent (e.g. medical) reasons to cancel, please get in touch to discuss what we can do. Those cases will be handled individually. The EFDD organization has the right to decide with respect to all cancellations and restitutions.

Volunteering

During the EFDD we expect every participant to help out. By registering, you agree with this.

More information about these helping shifts can be found on our website. You can express limitations or preferences in the registration form. We cannot guarantee that we can fully meet all requests, although we will certainly try. The EFDD organization will let you know which shifts you will have to cover. It is your personal responsibility that you do, or find a replacement. You can be removed from the competition or EFDD as a whole if you do not comply with this!

Damages

Damages caused by the negligence of the participants, or their inability to follow rules, will be recovered from said participant. This includes, but is not limited to, damages caused by smoking, wearing outdoor shoes in places where this isn't allowed or wearing high heels without heel protectors

Privacy policy

By registering for the European Tournament for Dancing Dinos (EFDD) you agree to the privacy policy.

What?

What kind of personal information do we collect?
We collect your name, e-mail address, phone number, age, dietary restrictions, and information related to your participation and accommodation

Who?

Who has access to your information?
The EFDD organizing committee and a small amount of people that need the information to organize the event. The Ibis Hotel Amsterdam City West will receive your information if you agree to book a room with them via the EFDD organizing committee.

Where?

Where will my information be saved?
We will save your registration information with Google. We cannot guarantee that data is stored solely within the EU.
Any chats will be stored with Tawk.to, and any feedback will be stored with Pushfeedback.com.

Changing

Changing my information
You can change your registration yourself via the link you have received at registration, until the lottery deadline.

How long?

How long will my information be saved?
Your information will be saved at least until the end of the tournament. After that, your information can be used anonymously for statistical analysis and getting in contact in the future, or be removed at your request.

Online published content

Your information will not be published online. Photos or videos taken during the EFDD may be placed online and spread via social media, mainly beyond the control of the EFDD organizing committee.

Code of Conduct

The European Festival for Dancing Dinos is committed to ensuring a safe and respectful environment for all participants. This Code of Conduct outlines the expectations of the event organizers and guidelines for behavior to ensure an enjoyable experience. As a participant, you agree to abide by this code of conduct for the duration of the festival and are subject to rulings of the event organizers regarding unacceptable behavior. Together, we can create a positive, respectful, and enjoyable experience for everyone involved. Thank you for your cooperation and we wish you a great weekend!

Health and Eligibility Statement

By participating in this dance event, all participants confirm that they are fit and healthy enough to engage in the physical activities required. Participants acknowledge that they are responsible for their own health and well-being. Please note that first aid services will be available on-site to address any medical needs or emergencies that may arise during the competition. Participants are encouraged to seek assistance from the designated first aid personnel if needed. We are committed to ensuring that our dance competition is accessible to all participants. Our goal is to create an inclusive environment where everyone can fully participate and enjoy the event. We encourage all participants with special needs to communicate with festival and venue staff so that varying needs can be accommodated effectively. By registering, participants agree to these conditions and affirm their eligibility and readiness to participate.

General Conduct

1. Respect and Inclusion: Promote and uphold an environment of mutual respect and inclusion. Treat all others present with courtesy. Refrain from harassment, bullying, or discrimination. Lead by example to foster a safe, respectful environment.
2. Integrity: Maintain the integrity of the tournament by adhering to the rules and guidelines.
3. Safety: At all times act in a manner that promotes the safety of yourself and others. Do not undertake dangerous or risky behavior. Follow the directions of festival and venue staff to maintain a safe environment for everyone. Report any concerns to the Tournament staff immediately.
4. Sportsmanship: Maintain sportsman-like conduct in victory and defeat. Represent the festival in a manner that reflects positively.
5. Safeguarding: Respect and adhere to the rules of the venue and any relevant safeguarding policies.
6. Conflict Resolution: Address any disputes or concerns through appropriate channels.
7. Behaviour: Maintain appropriate behavior, avoiding disruptive actions or comments.
8. Promptness: Arrive promptly for your scheduled events. Events will not be postponed or rescheduled for late arrivals except at the discretion of the event organizers.
9. Attire: Dress in attire that is suitable for purpose and safe.

Additional expectations for Adjudicators

1. Impartiality: Adjudicate all performances impartially and without bias.
2. Confidentiality: Keep all scores and feedback confidential until officially released.
3. Professionalism: Provide constructive feedback in a respectful and professional manner. Maintain courteous communication at all times.
4. Consistency: Apply adjudicating criteria consistently across all performances.

Additional expectations for volunteers and staff

1. Assistance: Provide helpful and courteous assistance to all participants.
2. Reliability: Fulfill assigned duties promptly and efficiently.
3. Communication: Communicate clearly and effectively with festival staff and participants.

Prohibited Conduct

1. Harassment: Any form of harassment, discrimination, or bullying will not be tolerated.
2. Unsportsmanlike Behavior: Negative behavior towards workshop teachers, other dancers, adjudicators, or staff is prohibited.
3. Illegal Actions and Substance Abuse: Engaging in any illegal activities, including the use of drugs or other banned substances, is strictly forbidden and will result in immediate removal from the venue.
4. Damage: Deliberate damage to the venue or competition property is unacceptable.

Reporting Misconduct or unacceptable behavior

If you witness or experience any misconduct or unacceptable behavior, please report it to an EFDD organizing member or designated staff member immediately. All reports will be taken seriously and investigated promptly.

Consequences of Misconduct

Violations of this Code of Conduct or other unacceptable behavior may result in disciplinary actions, including but not limited to:

1. Warnings: Verbal or written warnings.
2. Disqualification: Disqualification from the Tournament or events therein.
3. Removal: Removal from the venue.
4. Bans: Fixed-term or permanent bans from future competitions.
5. Further Action: Communication with the relevant authorities if legal action is deemed necessary. Understand that all participants are subject to the final ruling of the event organizers and where necessary consequences will be enforced.